How do I list my venue on

Simply press the ‘To join MeetingsInn CLICK HERE’ button on our website and complete the sign-up form. Once completed, we will review your venue to ensure it meets our requirements and if so, make it live on our site.

Is there a contract period for how long my venue remains on the website?

No, you can remain on for as long as your venue is trading and providing a good standard of service and quality meeting room facilities.

Do you visit my venue to check our facilities?

Yes, at some point we will visit to ensure you are providing a good standard. We will also request feedback from Bookers who have used your venue.

How am I notified of booking enquiries?

Once a Booker has viewed your venue profile and decided to make a booking they input their requirements which generates an automated email to you. The details of the event are listed together with prices for you to review. If you have availability and are happy with the price you click a ‘review’ button on the email which then takes you to a web page where you can accept or reject the booking.

If you accept the booking, MeetingsInn take a 10% fee of the total booking value direct from the Booker. A further email is then generated to you which confirms the details of the booking and the Booker’s contact details. You then contact them to finalise arrangements for the event and organise final payment of the balance amount.

If you do not respond to the email within 48 hours the booking enquiry will automatically be cancelled.


All prices displayed should be inclusive of VAT

DDR – Day Delegate Rate

This is the preferred industry pricing option. It is an inclusive rate per person which includes room hire, unlimited tea, coffee and water and a price for lunch. The lunch can be as simple as sandwiches or a full two course meal. We would suggest the price included is for sandwiches, usually the cheapest option, then once the meeting room booking is confirmed you can discuss other options with the Booker.

Room Only

If you choose to display this pricing option you will show a cost for the room hire only for both Full Day and Half Day hire (if available). In addition, you will present separate costs per person, per serving for Tea, Coffee and water and at least one lunch option.

Minimum Spend

This should be the minimum amount you wish to receive from the Booker regardless of number of delegates attending the event. The calculated price should take in to account room hire, food and drink and staff hours. Our system will calculate whether the details inputted by the Booker meet this amount and display accordingly on the Booking Form

How do I make changes to my venue profile?

Simply contact the MeetingsInn Customer Service Team on 03301 001076 or email with details of the changes you want to make.

Can I promote my accommodation offer?

Yes, you can insert brief details within your venue description to make the Booker aware you have accommodation on site. Should the Booker express an interest in requiring accommodation as part of their event, MeetingsInn will contact you separately to discuss availability and pricing. MeetingsInn will take a 10% commission on any accommodation booked through us, this will be invoiced directly to you and require payment once the booking has materialised. The full amount will be invoiced by you direct to the Booker.

Exclusive Hire

If your full venue is available for exclusive hire for large events you can also choose to list your venue in our Exclusive Hire section. This is FREE to list, you simply complete the Exclusive Hire section of the sign-up form. Bookings for this service will not be automated but will be handled by the MeetingsInn team, liaising with you and the Booker directly. MeetingsInn will invoice you directly on booking confirmation for a 10% fee based on the total booking value.

Help and advice

The Customer Service Team at MeetingsInn are happy to assist with any queries you may have regarding your listing, booking enquiries or any consultancy advice you would like to discuss on how to improve your meeting room offer. Simply call 03301 001076 or email